Tools

Employees

1. Break & Accommodation Logger

Purpose: Record breaks and accommodation usage in a way that’s credible, private, and admissible if needed.

Features:

  • One-tap start/stop logging with optional tags (denied, interrupted, normal).
  • Tamper-evident hash chaining with server-signed timestamps.
  • Offline logging with later sync.
  • Personal history view for self-tracking.

2. Rights Summary

Purpose: Provide clear, jurisdiction-specific understanding of legal protections.

Features:

  • PUMP Act, PWFA, and state law coverage.
  • Small-employer hardship flagging.
  • Plain-language explanations alongside official statute text.
  • “Why it matters” notes tied to the user’s logged issues.

3. Notice & Cure Letter Generator

Purpose: Formally notify employer of an issue while meeting legal requirements.

Features:

  • Auto-fill from logs and rights summaries.
  • Federal and state templates with customizable details.
  • Download, print, or send via preferred channel (email, certified mail).
  • Cure deadline tracker with reminders.

4. Retaliation Diary

Purpose: Document any negative treatment after requesting accommodations.

Features:

  • Timestamped entries with optional attachments.
  • Auto-scrubbed images to remove metadata and identifiable faces.
  • Tamper-evident chaining for credibility.
  • Export with integrity verification for legal or union use.

5. Secure Document Vault

Purpose: Store and organize related materials safely.

Features:

  • Upload policies, emails, photos, schedules.
  • Automatic PHI/PII scrubbing where possible.
  • Granular sharing controls (union, attorney, DOL, private only).

6. Escalation Flow Guide

Purpose: Show clear, step-by-step escalation paths.

Features:

  • Stage-by-stage scripts for manager → HR → hotline → DOL → legal aid.
  • Tracks where the user is in the escalation process.
  • Auto-attach relevant logs/policy excerpts to next-step communications.

7. Union & Legal Aid Sharing

Purpose: Make it easy to involve support networks when needed.

Features:

  • One-click package sending to union steward, legal aid, or attorney.
  • Selective disclosure (only chosen logs/files included).
  • Secure, encrypted transfer with audit receipt.

8. Personal Compliance Score (Optional, Private)

Purpose: Motivate consistent logging and show self-protection progress.

Features:

  • Visual tracker of documented compliance over time.
  • Alerts for below-minimum break frequency.
  • Private to the user unless they choose to share.

Employers

1. Compliance Dashboard

Purpose: Give a clear, real-time view of break and accommodation compliance across the organization.

Features:

  • Overview metrics: % of scheduled breaks taken, missed-break flags, room availability stats.
  • Drill-down views by location, department, or date range.
  • Color-coded compliance status (e.g., green = on track, amber = minor gaps, red = attention needed).

2. Break & Accommodation Log Access

Purpose: Provide auditable proof of compliance without exposing unnecessary employee details.

Features:

  • Aggregated log summaries with anonymization by default.
  • Ability to request individual records only with employee consent (for dispute resolution).
  • Export options in CSV/PDF for internal audit or external review.

3. Room & Resource Readiness Checks

Purpose: Ensure physical spaces and equipment meet legal requirements and are ready for use.

Features:

  • Room checklist submissions with photo proof (metadata scrubbed).
  • Utilization heatmaps for scheduling adjustments.
  • Alerts for repeated readiness failures.

4. Notice & Resolution Tracker

Purpose: Manage the statutory “notice-and-cure” process effectively.

Features:

  • Track incoming employee notices (from FairWorkFlow or other channels).
  • Assign resolution tasks to managers.
  • Timestamped resolution confirmations for compliance proof.

5. Policy & Law Reference Library

Purpose: Give HR and managers a quick way to confirm obligations and respond correctly.

Features:

  • PUMP Act, PWFA, and relevant state law summaries.
  • Internal policy documents linked to legal references.
  • Searchable by topic, jurisdiction, or keyword.

6. Automated Reporting

Purpose: Simplify ongoing compliance documentation for legal defense or certification.

Features:

  • Scheduled quarterly audit reports.
  • Custom report builder for insurance, certification, or internal metrics.
  • Secure archive of all compliance documentation.

7. Integration Hooks

Purpose: Fit into existing HR and operations systems.

Features:

  • SSO/SAML authentication for staff logins.
  • Export formats for ADP, Workday, UKG, or payroll code mapping.
  • API access for pulling aggregate compliance metrics into HR dashboards.

8. Alerts & Notifications

Purpose: Proactively address compliance gaps before they become disputes.

Features:

  • Missed-break alerts to managers.
  • Low compliance trend notifications.
  • Resolution deadline reminders for cure notices.

Employee ↔ Employer tool mapping

1. Break & Accommodation Logger ↔ Compliance Dashboard / Break Log Access

  • Employee: Logs each break with tamper-evident timestamps, tags (denied, interrupted, normal), and optional notes.
  • Employer: Sees aggregated, anonymized data in compliance dashboard; can drill down to individual logs with consent for disputes.
  • Loop closed: Employee builds personal proof; employer gets credible, real-time compliance data.

2. Rights Summary ↔ Policy & Law Reference Library

  • Employee: Reads plain-language protections relevant to their state, role, and problem type.
  • Employer: Has a searchable legal/policy reference to respond correctly and align with statutes.
  • Loop closed: Both sides share a consistent understanding of obligations and rights, reducing misinterpretation.

3. Notice & Cure Letter Generator ↔ Notice & Resolution Tracker

  • Employee: Generates statutory-compliant notice, tracks cure deadline.
  • Employer: Receives notice in tracker, assigns tasks to resolve issue, logs resolution date.
  • Loop closed: Formal communication is recorded on both ends, enabling resolution before escalation.

4. Retaliation Diary ↔ Alerts & Notifications

  • Employee: Records retaliatory incidents with timestamped, verifiable entries.
  • Employer: Receives early alerts if trends suggest retaliation risk.
  • Loop closed: Employee documents for protection; employer can intervene before claims escalate.

5. Secure Document Vault ↔ Policy & Law Reference Library / Automated Reporting

  • Employee: Stores policies, photos, emails, and schedules privately; shares selectively.
  • Employer: Maintains updated internal policies and generates audit reports.
  • Loop closed: Employees can share exact policy excerpts or proof directly from their vault; employers can align policies to prevent conflicts.

6. Escalation Flow Guide ↔ Resolution Tracker / Alerts

  • Employee: Follows step-by-step guide from manager to HR to external authorities.
  • Employer: Tracks issues through the resolution process, gets alerts for missed steps or deadlines.
  • Loop closed: Escalations are structured and transparent, making disputes easier to resolve early.

7. Union & Legal Aid Sharing ↔ Integration Hooks / Reporting

  • Employee: Shares case file securely with union steward, legal aid, or attorney.
  • Employer: Integrates FairWorkFlow metrics into HR systems for review or negotiation.
  • Loop closed: Both sides have access to the same underlying evidence in mutually agreed formats.

8. Personal Compliance Score ↔ Compliance Metrics

  • Employee: Tracks personal protection progress privately, receives self-reminders.
  • Employer: Sees anonymized aggregate scores as part of compliance trend analysis.
  • Loop closed: Encourages consistent logging on the employee side, improves employer compliance data quality.